Privacy Policy – Hotaru Bookings

PRIVACY POLICY

This privacy policy (“Privacy Policy”) tells you how we use your information when you use our Photographer booking Platform mobile application(s) (the “Application”) made available by Weecent Distribution Inc. (“we,” “us” or “our”) on behalf of Hotaru Bookings.

1. Who We Are

We are Hotaru Bookings (“we”, “us” or “our”), and through our Platform, we link you to the Photographers (“Photographers”) for you to book a Photoshoot (“Photoshoot”) for a designated venue (hereinafter collectively referred to as “Services”). When you place a booking for Services from our Photographers, Hotaru Bookings acts as an agent on behalf of that Photographer to facilitate, process, and conclude the Photoshoot and subsequently for either us or the Photographer. Photographers may be owned and operated by third-party vendors, our affiliate companies, or us.

As regards the processing activities conducted on our platform, we will be the data controller responsible for what happens with your personal data. “Data controller” is a legal term and simply means that we are the party determining how your personal data is processed, for what purposes this is done, and by what means. While we are required by law to provide you with all of the following information, we do so also out of the belief that a partnership should always be honest.

If you have any questions about data protection at Hotaru Bookings, you can contact our data protection officer at any time by sending an email to hotarubookings@gmail.com.

We are also a member of the large and fascinating family of the Weecent Distribution Inc. Group. As a family, we make certain decisions together. Both our parent company, Weecent Distribution Inc., 191 Roosevelt Ave, San Francisco, Del Monte, Quezon City, Philippines, and Hotaru Bookings Philippines, to some extent, jointly decide which means we will use to process your personal data and which purposes we consider to be appropriate. Legally, this means that Hotaru Bookings Philippines and Weecent Distribution Inc. are also jointly responsible for these joint data processing activities, and you are free to assert your rights against both parties in relation to the processing activities listed in this Privacy Policy.

While visiting our platform, registering, or placing orders, you agree to this privacy policy. This privacy policy applies to all personal data obtained by us through your use of our platform. It does not apply to any websites controlled by third parties not affiliated with us that our platform may link to (“Third Party Sites”). The relevant privacy policies set out in the respective Third Party Sites shall apply in those cases.

2. Privacy is Your Right and the Choice is Yours

As a customer, you have the choice regarding which information you would like to share with us. Please be aware, however, that when signing up for our platform, you are required to accept our terms of use. Legally speaking, this means you will enter into a contract with us under which you are entitled to use the platform, in accordance with the terms of use.

Of course, we need some information from you to be able to perform our obligations under this contract. However, it is entirely up to you to choose whether you would like to provide such information or would rather not use our platform.

You can take the following steps to control and manage how much personal data you share with us:

Cookies & Web-Tracking: You can set your device or web browser to decline cookies and other web-tracking technologies (which is also possible through our consent manager). If you deactivate web-tracking, you will no longer see any personalized content, offers, or ads.

You may also withdraw your consent for the processing of your personal data for certain purposes (e.g., marketing) by submitting your request via email to hotarubookings@gmail.com.

3. Your Legal Rights

Right to Access:
You have the right to be informed which data we store about you and how we process this data.
Right to Rectification:
If you notice that stored data is incorrect, you can always ask us to correct it.
Right to Erasure:
You can ask us at any time to delete the data we have stored about you.
Right to Data Portability:
You can ask us to transmit the data stored about you in a machine-readable format to you or to another responsible person.
Right to Object:
You also have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data, which is processed on the basis of Sec. 34 (b) DPA IRR; this also applies to any profiling for the purposes of Sec. 34 (b) DPA IRR. If you object, we will no longer process your personal data in the future unless we can prove compelling grounds for the processing that outweigh your interests, rights, and freedoms.
Right to Withdraw Your Consent to the Processing of Your Personal Data:
You can withdraw your consent to our collection, use, and disclosure of your personal data at any time for any or all of the purposes. Upon receiving your withdrawal request, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences that may affect your rights and liabilities to us. Please note that depending on the nature and scope of your request, we may not be in a position to continue providing our services to you, and we shall, in such circumstances, notify you before completing the processing of your request.

To exercise your rights, you may send in your request via email to hotarubookings@gmail.com at any time, and we will process such requests in accordance with this Privacy Policy and our obligations under applicable laws.

We will respond to your request as soon as practicable, in any case within thirty (30) working days upon receiving your request and/or the necessary supporting or additional documentation. We will also inform you within the timeframe if we are unable to adhere to your request (with reasons) or require additional time to effect the request.

We may charge you a reasonable fee for the handling and processing of your requests to access your personal data, and will inform you of the amount charged in advance. You may also delete your account through your user profile on our platform.

An overview of the personal data we process
In this section you can find general information about the categories of personal data we process about you. For your understanding, personal data is information that directly identifies you (such as your name or photo picture) or enables us to indirectly identify you (for example, on the basis of a user ID linked with the personal information in your profile). You will find more detailed information on our processing activities below, in the next section. But our data processing activities on the platform can be summarized by reference the main categories of personal data:

a. Profile data (master data)
This includes your name, email address, password, telephone number, addresses, interests, age.

Why do weprocess this category?

This data is your master data, which we absolutely need for our services. Without an email address/telephone number and a password, you cannot create a profile. Together with your name, this is your master data. We need your age to ensure that you fit the age requirements.

c. Order history data
This includes your order history, selected photographer, invoices, order ID, comments on orders, information on payment method, successful orders and canceled orders